Team Operations & Workflow

👥 Core Team Structure

Team Member Ownership Location Status
Ed Douglas 24% Auckland (remote) Director
Tom Douglas 24% Tauranga (near site) Director
Connor Douglas 24% Christchurch (remote) Shareholder
Jenny Douglas 28% - Asset Owner (minimal involvement)
Note: Ed, Tom, and Connor operate with a flat structure - anyone can pick up any task based on availability and interest.

🔄 How We Work

Natural Work Process

  1. Individual Research - Each person investigates their area
  2. Share Findings - "I looked into X, found Y..."
  3. Quick Discussion - Usually easy consensus
  4. Move Forward - No bureaucracy needed

Weekly Sync Meeting

Participants:Ed, Tom, Connor
Duration:20 minutes max
Format: • Tom: Site update (5 min)
• Ed: Business update (5 min)
• Decisions needed (5 min)
• Next week (5 min)

🎯 Decision Making Framework

Decision Type Process Examples
Act Alone Individual decision • Operational procedures
• Site layout details
• Research tasks
• Anything under $500
Team Discussion Quick consensus • Pricing strategy
• Major vendors
• System choices
• Customer policies
Escalate Include Jenny • Over $5,000 decisions
• Major problems
• Strategy changes
• Need additional funding

📋 Current Week Focus

Ed's Tasks

  • Bank account status
  • Pricing options
  • System choices
  • Agreement templates

Tom's Tasks

  • Construction progress
  • Physical setup planning
  • Contractor coordination

Connor's Input

  • Compliance issues
  • Research requests
  • Strategic considerations

📱 Communication Rules

✅ DO:

  • Quick updates by text
  • Research before discussing
  • Make decisions in your domain
  • Keep Jenny informed monthly only

❌ DON'T:

  • Wait for approval on small stuff
  • Create long email chains
  • Bother Jenny with details
  • Overthink simple decisions

🚀 Expansion Vision

Year 1:Prove model at Te Waerenga Road
Year 2-3:Second site
Year 3-5:4-5 sites regionally
Long-term:Storage empire or strategic exit

Connor's Role: His research found the farm/home business angle, earning 24% equity and driving expansion vision.